Legal Systems and Administrative Assistant at GAIN

July 5, 2025by canonsphere

About the Organization

The Global Alliance for Improved Nutrition (GAIN), a Swiss-based foundation launched at the United Nations in 2002, aims to combat malnutrition by transforming food systems to provide better access to nutritious and affordable food. Headquartered in Geneva, GAIN operates in numerous countries across Africa and Asia, including India and Kenya, with support offices in the UK, USA, and the Netherlands.

🧑‍💼 Role Overview

GAIN is hiring a Legal Systems and Administrative Assistant to support its global legal team. This role focuses on managing legal contracts, supporting compliance efforts, and improving administrative processes. It is a full-time position based in either Nairobi, Kenya, or New Delhi, India, and will be offered on a two-year fixed-term contract (subject to funding availability).

📋 Key Responsibilities

Act as the main point of contact for Contract Lifecycle Management (CLM) and assist staff with the CLM system.
Support updates and testing of CLM features; liaise with external providers.
Coordinate country office calls, take minutes, and ensure regulatory compliance follow-ups.
Maintain up-to-date compliance documentation with support from country teams and legal counsel.
Assist in preparing documents related to decisions by GAIN’s Board of Directors.
Help with bank mandate preparations and updating the Legal SharePoint site.
Process invoices for legal services.

🎓 Eligibility Criteria

A degree or diploma in law or a related field.
Prior experience handling legal documents and understanding basic contracts.
Familiarity with administrative tasks in a legal setting (preferably international development).
Strong problem-solving, organizational, and communication skills.
Ability to manage multiple tasks efficiently.
Proficiency in Microsoft Office and SharePoint.
Knowledge of an additional language (e.g., French) is an advantage.

💼 Job Details

Location: Nairobi, Kenya or New Delhi, India.
Type: Fixed-term, Full-time.
Duration: 2 years (subject to funding).
Experience: 3–4 years preferred.
Sectors: Legal, Administration, Non-profit/NGO.

💰 Compensation

Kenya: KES 1,826,244 – KES 2,089,068 annually.
India: INR 757,824 – INR 866,076 annually.
Includes 37 days leave per year, pension, health insurance, life cover, and wellness initiatives.

✨ Perks and Benefits

Flexible and hybrid work options.
Opportunities for professional growth through training and promotions.
Supportive and inclusive work culture.
Safeguarding-focused hiring practices.

🛡️ Commitment to Safeguarding

GAIN maintains a zero-tolerance approach to harassment, exploitation, and abuse. All applicants must pass background and vetting checks. The organization provides comprehensive training and expects all employees to adhere to safeguarding standards.